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» FAME : Memorandum of Association

 

 (FAME)

(A SOCIETY UNDER THE SOCIETIES REGISTRATION ACT)

 

  MEMORANDUM OF ASS OCIATION

 

 

  1. name of the Society >: The name of the Society shall be “Foundation for Advanced Management of Elections”.

 

  1. REGISTERED OFFICE: The registered office of the Society shall be situated in the Union Territory of Delhi at E-6, Kakateeya Apartments, Plot No. 86, I.P. Extension, Delhi – 110 092.
  2. AREA OF OPERATION: The Society’s area of operation will extend to the whole of India and may extend to places outside of India to further the objectives of the society and on compliance of all applicable laws.
  3. AIMS AND OBJECTIVES : (1) The aims and objectives for which the Society is formed are:

 

(i)            To provide a common platform for deepening democracy and  highlighting the problems which are of common concern and interest to the people of the country in the fields of elections, electoral management, electoral reforms, political and social reforms;

(ii)          To undertake, organize and facilitate study courses, conferences, seminars, lectures and research in matters relating to such common issues and  problems;

(iii)         To conduct training, both within the country and outside, in electoral management to participants from within the country and from other countries;

(iv)         To take steps to increase Voters’ awareness within the country;

(v)          To undertake and provide for the publication of a journal and of research papers and books to impart training in and promote study of electoral reforms and electoral management;

(vi)         To collect and publish journal or research papers for dissemination of information and providing a forum for discussion of various problems in the field of electoral management;

(vii)        To provide consultancy services on specific election related areas to various Election Management Bodies in India and abroad and also other International Organizations;

(viii)      To take up or conduct studies on specific election issues and/or problems;

(ix)         To institute awards of excellence and the propagation of highest standards in the field of electoral management;

(x)          To acquire, purchase, or otherwise own or take on lease or hire in the state of Delhi or outside, temporarily or permanently, any movable or immovable property for the furtherance of the objectives of the Society;

(xi)         To sell, mortgage, exchange, lease, transfer or dispose of all or any property, movable or immovable, of the Society for furtherance of the objectives of the Society;

(xii)        To receive donations, contributions, and financial assistance from individuals, organizations, governments, etc., who would like to assist the Society for propagation of its work and activities;

(xiii)      To issue appeals and applications for funds in furtherance of the said objectives and to accept gifts, donations, and subscriptions of cash, and of any property, either movable or immovable;

(xiv)      To invest and deal with funds of the Society;

(xv)        To do all other legal and peaceful acts and undertake other activities which may help to promote the objectives of the Society;

l">(xvi)      To enter into, execute and fulfill all contracts, agreements, and arrangements necessary or useful for any or all the objectives of the Society with any government, semi-government and local authorities in India or elsewhere for the purchase, sale, and supply of goods, merchandise, stocks, shares, securities, movable articles and things and to provide services and consultancy of all types to them on such terms and conditions as the Managing Committee of the Society may deem fit from time to time;

(xvii)     To undertake any other programs / activities connected with or incidental to and / or germane to the aforesaid objectives;

(xviii)    To undertake and accept the Management of any endowment or trust fund or donations.

(2)       All the incomes, earnings, movable and immovable properties of the Society shall be solely utilized and applied towards the promotion of its aim and objectives as set forth in the Memorandum of Association and no profit thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profits or in any manner whatsoever to the present and past members of the Society or to any person claiming through anyone or more of the present or past members.  No member of the Society shall have any personal claim on any movable or immovable property of the Society or make any profit whatsoever by virtue of his membership in the society.

 

  1. MANAGING COMMITTEE: The names, addresses, occupation, and designations of the present members of the Managing Committee to whom the Management of the Society is entrusted as required under Section 2 of the Societies Registration Act, 1860 are as follows:

 

S. No.

Name (Full in Capital)

 

Addresses

Occupation

Designation in the Society

1.

MR. J.M. LynGDOH

Plot No.144-145, Pragati Resorts,

Prodduttur Village,

Shankerpalli Mandal,

Ranga Reddy District, Andhra Pradesh.

 

Former Chief Election Commissioner of India

 

Chairman

2.

Mr. T.S. Krishna Murthy

Gokul Tower,

Flat No.9,

9 and 10, Sir C P Ramaswami Road,

Alwarpet,

Chennai-600018.

 

 

Former Chief Election Commissioner of India

 

Vice-Chairman

3.

Mr. S.K. Mendiratta

‘Aashirwad’, 17/30, Tilak Nagar, New Delhi-110018, India.

Former Director (Law)-cum-Principal Secretary, Election Commission of India

 

Director

4.

Mr. K.J. Rao

E-6, Kakateeya Apartments,

Plot No.86,

I.P. Extension,

Delhi-110092, India

 

Former Secretary and Advisor, Election Commission of India

 

General Secretary

5.

Mr. A.C. Jain

H.No.57, Gali No.2, 2nd Floor,

Krishna Nagar, Delhi-110029.

Former Under Secretary, Election Commission of India

 

Treasurer

6.

MR. SHARAN PAL SINGH

 

H.No.362, Sector-22, Village Mujesar, Housing Board Colony, Tehsil Ballabgarh,

 Distt: Faridabad,

Haryana

 

Former Secretary and Consultant, Election Commission of India

 

Member

7.

Mr. S.D. Pershad

Flat No.100,

Rishi Apartments,

Plot No.3, Sector-7, Dwarka,

New Delhi-110045.

 

 

 

 

Former Secretary, Election Commission of India

 

Member

8.

Mr. J.P. Jadeja

439/1, Gitanjali Park, Sector-8, Gandhinagar,

Gujarat

Former Joint Chief Electoral Officer and Consultant, Office of the Chief Electoral Officer, Gujarat

 

 

Member

9.

Ms. S. Bragada

2-C, Door No.87, Second Main Road, Gandhinagar, Adayar,

Chennai-400020.

 

Former Joint Chief Electoral Officer, Tamil Nadu

 

 

Member

10.

MR. RABIN GANGOPADHYAY

247/1, Minto Park, Government Housing Estate, AJC Bose Road, Alipure,

Kolkata-700027.

 

 

Former Joint Chief Electoral Officer, West Bengal.

 

Member

11.

MR. S.P. SHARMA

House No.3105, Sector-38D, Chandigarh-160036.

 

Former Deputy Chief Electoral Officer, Punjab.

 

Member

12.

Maj. Gen. (rETD) S.P. JHINGON, kIRTI CHAKRA,VSM

ASHIANA, 1066, Sector 37, Arun Vihar, NOIDA- 201303, U.P.

 

 

Retired Army Officer.

Member

13.

MR. PANKAJ RaJ CHOPRA

B-201/1,

East of Kailash,

New Delhi – 110065

Advocate, High Court of Delhi.

Member


DESIROUS PERSONS: We, the undersigned, are desirous of forming a Society namely, “Foundation for Advanced Management of Elections” under the Societies Registration Act, 1860, in pursuance of this  

 

Signatures of the above persons attested

 


(J.M. LYNGDOH) PRESIDENT

(S.K. MENDIRATTA) DIRECTOR

(K.J. RAO)

GENERAL SECRETARY

 

RULES AND REGULATIONS OF

“FOUNDATION FOR ADVANCED MANAGEMENT OF ELECTIONS”

(A SOCIETY UNDER THE SOCIETIES REGISTRATION ACT)

 

  1. name of the Society: The name of the Society shall be “Foundation for Advanced Management of Elections”   

 

  1. MEMBERSHIP : The Membership of the Society is open to any person who has attained the age of maturity and fulfils the terms and conditions, but subject to the approval of the Managing Committee, of the Society.  If the membership is not approved by the Managing Committee of the Society, the reason for refusal shall be communicated to the person / applicant concerned. 
  2. AREA OF OPERATION : The Society’s area of operation will extend to the whole of India and may extend to places outside of India to further the aims and objectives of the society and on compliance of all applicable laws.
  3. ADMISSION FEE AND SUBSCRIPTION : The admission fee and the subscription shall be as under, unless otherwise revised by the Managing Committee of the Society:

(a)          Admission fee of Rs. 100/- at the time of admission.

(b)          Subscription of Rs.500/- per annum.

  1. CESSATION OF MEMBERSHIP: (i) A person shall cease to be member of the Society on his/her death or resignation.

(ii)        A member shall be disqualified for, and may be expelled by the Managing Committee from, the membership of the Society for any of the following reasons:

(a)          He becomes a person of unsound mind;

(b)          He has been declared insolvent;

(c)          He is hindrance to the achievements of, or works against, the aims and objectives of the Society;

(d)          He does not subscribe the membership fee;

(e)          He fails to attend , without reasonable cause, three consecutive meetings of the General Body; or

(f)           For any other reason(s) decided by the Managing Committee in the interest of the Society.

(iii)       The reason of expulsion shall be communicated to every such member. Every such member shall have a right to appeal before the General Body which may or may not be accepted.

  1. GENERAL BODY: There shall be a General Body of the Society consisting of all the eligible members.
  2. NOTICE AND QUORUM FOR GENERAL BODY MEETING: A fortnight’s notice shall be given to convene a meeting of the General Body of the Society.  In any meeting of the General Body, the presence of 1/3rd of the total members of the Society is required for the quorum. No quorum shall, however, be required in the case of an adjourned meeting.  An emergency meeting of the General Body may also be summoned on the written request of 1/3rd of the total members of the Society.  A notice of at least one week shall be given for such emergency meeting.  The following business shall be transacted in these meetings:

(a)          To examine and prepare annual programs and policies;

(b)          To pass annual budget of the Society;

(c)          To discuss and settle all such matters and issues as are directly or indirectly related to the affairs of the Society.

 

8.   MANAGING COMMITTEE:

(A)       COMPOSITION :     There shall be a Managing Committee of the Society to look after and to manage the day to day affairs of the Society.  It shall consist of minimum five and maximum fifteen members including office bearers.

(B)       MEETINGS & QUORUM: The meetings of the Managing Committee shall be held at least once every quarter.  In any meeting of the Managing Committee, the presence of 1/3rd of the total members of the Management Committee is required for the quorum.  No quorum, however, shall be required in the adjourned meeting.  Emergency meeting of the Managing Committee may also be summoned on the written request of at least 1/3rd of the total members of the Managing Committee.

(C)       TENURE :     The Managing Committee of the Society shall hold office for a period of 5 (five) years. The first Managing Committee shall continue in office for a period of five years from the date of registration of the Society. Thereafter, the Members of the Managing Committee shall seek re-election from the members of the General Body to retain their place in the Managing Committee.  Members of the Managing Committee can be replaced on account of death or resignation, in which case they shall be replaced by following the prescribed procedure set out here in below.


(D)       STRUCTURE: The following shall be the present structure of the Managing Committee:

            (1)       Chairman,

            (2)       Vice-Chairman,

            (3)       Director,

            (4)       General Secretary,

            (5)       Treasurer

            (6)       Members (Three)

(E)       DEATH/RESIGNATION :   On the death of, or resignation by, any office bearer of the Managing Committee, the Managing Committee shall meet and decide by majority vote the elevation of one of the present members of the Managing Committee to the chair so vacated.  The chair which gets vacated on the elevation of any member of Managing Committee shall be filled by majority vote of all the members of the Managing Committee and the details of the restructuring of the Managing Committee shall be placed before the General Body at the next General Body Meeting.  Only present and continuing members of the Society can participate in a vote.  No elevation once completed can be challenged by any member of the Society.  Any objection by member(s) can be voiced by the member(s) at the Annual meeting of the Society.

(F)       POWERS AND RESPONSIBILITIES :  

(a)       The Managing Committee shall be responsible for managing the day-to-day affairs of the Society and for the utilization and allocation of the resources, in the form of funds, earnings, movable and immovable properties of the Society.  All powers regarding these are vested in the Managing Committee for their proper allocation and expenditure.

(b)       The Managing Committee shall be vested with the powers to raise funds, purchase property (movable and immovable), and to deal with the same in the best interest of the society.  It is also vested with the power to invest the funds in the manner it likes in the best interest of the society and it shall be competent to borrow or mortgage or hypothecate the property(ies) on behalf of the Society as decided by the Managing Committee.

(G)       NOTICE FOR MEETINGS: A notice convening a meeting of the Managing Committee must be dispatched at least seven (7) days in advance of the meeting; excepting in special circumstances where the General Secretary with the consent of the Chairman may convene a meeting by giving three (3) days notice.

(H)       AGENDA :     The Managing Committee of the Society shall transact the following business in its meetings:

(a)       To take necessary steps for the implementation of all the programs and policies drawn by the general body.

(b)       To pass the necessary expenditure to meet the day to day requirements of the Society.

(c)        To take all such other steps as may appear necessary and beneficial for the smooth and better management of the Society.

 

  1. OFFICE-BEARERS & RESPONSIBILITIES:

(A)       CHAIRMAN :           

(a)       He shall provide guidance in laying down the policies and programme of the Society and shall preside over all the meetings of the General Body and the Managing Committee.

(b)       In the case of equality of votes in any meeting, Chairman shall cast his decisive/casting vote.

(c)        He shall supervise work of the other office bearers from time to time.

(B)       VICE-CHAIRMAN :            

He shall also provide guidance in the formulation of policies and programs of the Society, and shall:

(a)       preside over all meetings of the General Body as well as Managing Committee, in the absence of the Chairman of the Society;

(b)       take all necessary decisions pertaining to the functioning of the Society, in the absence of the Chairman.

(C)       DIRECTOR :

                        He will be overall in-charge of the planning and implementation of all policies of the Society, and shall:

(a)       hold meetings with various Election Management Bodies and International Organizations;

(b)       plan preparation of journals, research papers and other materials for training or other purposes;

(c)        co-ordinate with various International Organizations regarding consultancy services to be provided to such organizations.

(D)       GENERAL SECRETARY :           

            (1)       He shall:

(a)       call meetings of the General Body/Managing Committee with the consent of the Chairman;

(b)       keep minutes of all meetings of the General Body/Managing Committee;

(c)        keep and preserve the records of the Society/Managing Committee;

(d)       carry on correspondence on behalf of the Society/Managing Committee;

(2)       He will be overall in-charge of the administration and execution of all programs of the Society/including financial affairs on behalf of the Managing Committee, including creation of posts, fixation of salaries/remunerations/allowances, etc., appointments, engagements of staff on work charge or daily basis, make purchases and do all such things as may be necessary in the furtherance of the aims and objects of the Society or as decided by the Managing Committee from time to time.

(E)       TREASURER :       

            (1)       He shall:

(a)       collect subscriptions, gifts, grants-in-aid on behalf of the Society;

(b)       keep accounts of all financial transactions of the Society and of all sums of money received and spent by the Society and maintain records of receipts and expenses relating to such matters, and of assets, credits and liabilities; 

(c)        get the accounts audited by the Chartered Accountant/Auditor appointed by the Managing Committee at the close of the accounting year, every year.

(d)       submit to the Managing Committee the annual accounts and budgets of the Society: 

Provided that the accounts shall be kept separately of all foreign donations/grants/contributions, if any.

 

  1. AMENDMENTS TO THE RULES AND REGULATIONS

(a)       Any amendments to the rules and regulations of the Society may be made by the General Body called for this purpose and approved by 3/4th majority of the members present and voting in the said General Body meeting.

(b)       As per the procedure set out in Section 12 of the Societies Registration Act 1860, the proposed amendments to the rules and regulations shall be circulated to all the members of the Society at least 10 days before the date of such General Body meeting and a copy of the such amendments shall be submitted to the Registrar of Societies within 15 days of the General Body meeting for the incorporation in their copy and confirmation.

  1. ASSETS AND FUNDS : All the funds shall be kept in a nationalized bank and will be jointly operated by any two of the office bearers, viz: the Director, General Secretary and the Treasurer.

 

  1. ACOUNTS OF THE SOCIETY : Financial year of the Society shall be from 1st April to 31st March of the succeeding year.  Proper accounts and financial records of the Society shall be maintained on the aforesaid financial year basis and duly audited by the Auditors/Chartered Accounts appointed by the Managing Committee for this purpose.  The Treasurer shall coordinate with respect to audit of the accounts and financial records of the Society.
  2. ANNUAL LIST : Every year a list of Managing Committee, office bearers and members shall be filed with the Registrar of Societies, Delhi as required under Section 4 of the Societies Registration Act, 1860.
  3. LEGAL PROCEEDINGS : The Society may sue or be sued in the name of the Chairman/General Secretary as per the provisions laid down under Section 6 of the Societies Registration Act, 1860, or as per the terms of agreement agreed upon by the parties entering into a contract with the Society.
  4. DISSOLUTION AND ADJUSTMENT OF AFFAIRS : This Society may be dissolved in accordance with procedure laid down under Sections 13 and 14 of the Societies Registration Act, 1860.
  5. APPLICATION OF THE ACT : All the provisions of the Societies Registration Act, 1860 shall apply to this Society.
  6. ESSENTIAL CERTIFICATE : Certified that this is the true copy of the Rules and Regulations of the Society.

 

(J.M. LYNGDOH)                             (S.K. MENDIRATTA)                       (K.J. RAO)

   PRESIDENT                                          DIRECTOR                  GENERAL SECRETARY

 

 

     

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